Microsoft Outlook and Outlook Express allow you to create rules to better manage your daily flow of email. Because our anti-spam system alters the subject line of spam messages with the phrase "**POTENTIAL SPAM**" for your convenience, you may wish to create a rule to move them to a subfolder rather then having to always weed through them in your inbox.
Setting up rules in Outlook is pretty simple. Outlook contains a Wizard that walks you through the steps. You need only decide what you want to happen and make the appropriate choices as you go through each panel of the Wizard.
To configure Outlook 2000, 2003, 2007 or Outlook Express versions 5 just follow the directions below for the account you have setup with 270net Technologies. The configuration steps for both versions of Outlook are nearly identical.
- Click Tools > Rules and Alerts
to open the Rules dialog box. Click
New Rule to get started.
- Select the option "Check messages when they
arrive" under the "Start from a blank rule"
category. Click next.
- Check the "with specific words in the
subject". Do not click next.
- Now click the linked "specific words" in the
bottom box labeled as shown.
- In the top box type **POTENTIAL SPAM** and
click add. Then click OK. You will
return back to Rules Wizard screen and you will
click Next.
- The next screen of options will come up.
Here you will check the "move it to the
specified folder" box. Then click the linked
"specified" in the bottom box.
- This will bring up a new window in which you
can select the folder you want your spam to
automatically move to. You can select an
existing folder, or create a new folder by using
the new button on the right. Once you have
highlighted a folder, click ok.
You can also check the "mark it as read" option as well (as shown in the second picture below). This will prevent Outlook from telling you that you have a new message.
- Once you return to the Rules Wizard window,
select next. This will bring up the next
screen where you can define exceptions. You
would use the same method here as you did with
choosing the folder and subject line. After
choosing and defining your exceptions, click the
next button again.
- You are at the final window. Give your rule
a name by typing in the Step 1 box. (this is
just for management and recognition purposes if
you have more than one rule). By default the
"Turn this rule on" box is select, verify that
it is.
You can also choose to run this rule on all your message already in your inbox, this will move them to your selected folder. Do this by selecting the top check box labeled "Run this rule now on messages already in "Inbox".
Once you review your rule, click Finish and you are all done!
